The main requirements this document will cover includes:
- Exam Event
- Gradebook entry
- Adding Questions
- Exam setup
- Exam post
- Assigning Graders
- Exam Post URL
1. Create an Event
Resource: Creating and Managing Events
- Go to Admin – Manage Events
- Add new Event
- Fill out required event details
- Save
Event will show up in learners’ calendar, though PGME learners do not use their calendars.
2. Create a Gradebook Assessment
Resource: Creating New Gradebook Assessments
- Go to Admin – Manage Courses
- Select relevant course
- Select Gradebook – Add New Assessment
- Fill out required assessment details
- Do not select “This is a self assessment” if you want any part of the exam to be graded
- You don’t need to link an exam yet, that can be done later during exam creation
- Use Attach Learning Event Option to link the Event created in step 1
- Assign graders as required
- Save Assessment
3. Add Questions
Resource: Exam Questions
Two options exist for adding questions – manually, allowing access to the rich text editor and image embedding – or bulk upload, using a specifically formatted document. Does not allow for image addition though.
Manual
- Go to Admin – Manage Exams
- On the left-hand navigation menu, select Questions
- Select Add Question
- Select the appropriate associated course and label – this dictates who will have editing rights.
- In order to edit questions, users must be associated with the course, and have editing rights on the questions label, and be Staff:PCoord role.
- Select appropriate Question type
- Add question content
- Note: For short/long answer questions in which you want students to see the correct answer upon submission, the Question Rationale field must be filled. The Correct Text field is for the grader.
- Publish question
Bulk
- Go to Admin – Manage Exams
- On the left-hand navigation menu, select Migrate ExamSoft
- At the top of the page, select the Import tab
- Paste a document that abides by the specific formatting required. More information on this formatting can be found here
- Select the appropriate course and label for these questions – this dictates who will have editing rights.
- Select Import
4. Create Exam
Resource: Creating and Managing Exams
- Go to Admin – Manage Exams
- On the left-hand navigation menu, select Exams
- Select Add Exam
- Add exam to relevant folder
- Note that exam editing permissions are tied to their parent folder. Click on the cog next to the folder to review exam permissions
- Fill out exam information as required
- Select Add Individual Question(s)
- Use the filters to find the questions you added in step 3
- Select Filter By, and from the dropdown select Label
- In the Filter By Label dropdown, select the label you applied to the questions in step 3
- Select Apply Filters
- Select the checkbox of the questions you would like to add to the exam
- Note that if you navigate between pages, the selections seem to be de-selected.
- At the top of the page, select Attach Questions
- Reorder and assign question point values as required
5. Create Exam Post
Resource: Exam Posts
- While editing your exam, select the Posts tab at the top of the page
- Select Add New Exam Post
- Associate the exam with the event created in step 1
- Ensure settings meet your requirements. More information on settings can be found here
- Under Feedback, ensure settings meet your requirements
- Attach Gradebook entry created in step 2
- Review your settings
- Save Post
6. Adding Graders to an Exam
Resource: How to Add Graders to an Exam
If you require a grader to go through and grade learner submissions, then you will need to create a group and assign the group to the grader.
- Go to Admin – Manage Courses
- Select Groups
- Review existing groups and ensure one exists that meets the requirements of the exam
- Go to Admin – Manage Exams
- Select your exam
- Go to the Posts tab
- Select the cog icon next to your Post and select Edit Graders
- Select the relevant group and assign them to your desired grader(s)
7. Retrieve Exam Post URL
In order to link learners directly the exam post, the easiest way is to retrieve the post URL.
- Go to Admin – Manage Exams
- Select your exam
- Go to the Posts tab
- Select the cog icon next to the post
- Select Edit Post
- Navigate to the Review step
- The URL will be listed next to “Exam URL”
- Copy this URL